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Dedicated Development Team: The in-depth guide

In today’s technological landscape, businesses face the challenge of delivering high-quality software solutions efficiently and effectively. This has led to the rise of Dedicated Development Teams as a popular approach to handling complex projects.

But what exactly is a Dedicated Development Team? When is it the right choice for your organization? In this blog, we will demystify the concept of Development Teams and shed light on their pros, cons, and use cases.

Whether you are a tech enthusiast, a project manager, or a business owner, understanding this development model can greatly impact your software endeavors. Let’s dive in and unlock the potential of this innovative approach together!

What is a Dedicated Team Model?

A dedicated team is a collaboration model where a specialized team, exclusively dedicated to a particular project or client, is formed and works collaboratively on a long-term basis. These professionals are selected based on the client’s requirements for their experience and skill set.

Unlike standard outsourcing models or in-house teams, a Dedicated Development Team functions as an extension of the client’s business and is immersed in its culture, beliefs, and goals.

In this model, each member works closely with the client’s stakeholders, such as project managers, product owners, or business analysts. The team’s actions and priorities are aligned with the client’s objectives, ensuring a thorough awareness of project requirements and domain-specific knowledge.

What is a dedicated development team?

A dedicated development team typically comprises various professionals, such as developers, designers, QA engineers, and project managers. The members of a development team depend on the specific project needs.

Dedicated developers are best suited when the project scope cannot be strictly defined, and needs vary during development. The primary goal of this model is to hire a team that will compensate for the lack of required skills and work as if they were your own.

This business model appeals to companies of all sizes but for different reasons. For big companies and corporations, a Dedicated Development Team is often viewed as a method to recruit outstanding talent worldwide without them working full-time. Whereas for small-to-medium-sized companies or startups, hiring a development team aims to save time and money.

Who is in a Dedicated Development Team?

The specific composition of a dedicated team may vary depending on the project requirements and needs. Therefore, your Development Team could include the following:

  • Developers: They write code and implement software solutions based on the project requirements. They may include front-end developers, back-end developers, full-stack developers, mobile app developers, or specialists in specific programming languages or frameworks.

  • Project Manager: The project manager oversees the development process, ensuring the project stays on track, meets deadlines, and aligns with the client’s objectives. They coordinate with the client’s stakeholders, facilitate communication within the team, and manage resources effectively.

  • UX/UI designers: These designers focus on creating user interfaces (UI) and user experiences (UX) that are visually appealing, intuitive, and aligned with the client’s brand. They collaborate with developers to ensure seamless integration of design elements into the final product.

UX/UI designer in a development team

  • Quality Assurance (QA) Engineers: These professionals are responsible for testing and ensuring product quality. They create test plans, execute test cases, identify and report bugs or issues, and work closely with developers to address defects.

  • DevOps Engineers: DevOps engineers focus on streamlining the development process by implementing continuous integration, delivery, and deployment (CI/CD) pipelines. They automate processes, manage infrastructure, and optimize the software delivery workflow.

  • Business Analysts: BAs bridge the gap between the client’s business requirements and the development team. They gather and analyze project specifications, identify user needs, define functional and non-functional requirements, and assist in creating a comprehensive project roadmap.

  • Project Manager: The PM oversees the entire development process, ensuring that the project stays on track, meets deadlines, and aligns with the client’s objectives. They coordinate with the client’s stakeholders, facilitate communication within the team, and manage resources effectively.

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How does a Dedicated Development Team work?

A Dedicated Development Team operates as an extension of the client’s organization, working closely with the client’s stakeholders and following a collaborative and iterative development process. Here is an overview of how a Development Team works:

  • Project initiation and Team onboarding Initially, the customer and the dedicated team align their goals, create communication channels, and define project scope and objectives. The team learns about the client’s business processes and needs, as well as any existing codebase or infrastructure.

Team onboarding

  • Continuous communication Efficient and frequent communication is essential for the success of a Development Team. Team members attend meetings regularly or regularly to discuss progress, challenges, and plans.

They communicate updates, address any bottlenecks or concerns, and guarantee meeting client expectations. To sustain constant collaboration, communication methods such as email, instant messaging platforms, and video conferencing are used.

  • Development iterations Iterations or sprints, which typically run one to four weeks, are used to divide development work. The team focuses on delivering certain features, enhancements, or fixes with each iteration. They adhere to the established development methodologies, coding standards, and quality assurance procedures. To maintain code quality, regular code reviews and testing activities are carried out.

  • Flexibility and Adaptability A Dedicated Development Team is good at adapting to changing project requirements. They are receptive to client feedback and can make changes swiftly. As priorities change or new features are required, the team works with the customer to analyze and revise the project roadmap accordingly.

Flexibility and adaptability play an important role in a dedicated team model

  • Continuous delivery and deployment A Development Team seeks to provide software increments regularly, with a focus on CI/CD methods. They automate build processes, test new releases, and deploy them to staging or production settings. As a result, the client receives frequent updates and user feedback early in the development cycle.

  • Ongoing support and maintenance After the initial development phase, a Dedicated Development Team generally provides continuous support and maintenance for the given product. They work on bug repairs, enhancements, and system updates or integrations. This ensures the software solution’s long-term stability and success.

Dedicated Team Vs. Time & Material model

The Time & Material model is another format that frequently competes with the Dedicated Development Team. With the former model, the client pays for the team’s real-time effort spent on a feature.

The Time & Material model is appropriate for the following:

  • Projects with evolving requirements

  • Markets that have not been explored

  • Product market fit that has yet to be identified

In terms of cost, in the Time & Material model, the client pays for the actual hours worked by the development team and any additional costs incurred, such as software licenses or third-party services. The rates are typically based on an hourly or daily basis.

The cost for Time & Material model base on hourly/daily rate

Time & Material engagements are often used for shorter projects or specific development tasks where the scope can be clearly defined. It allows the client to engage the development team for a limited time.

Choosing the development team model or the Time & Material model depends on factors such as project duration, stability of requirements, and the level of control and collaboration desired by the client. Considering these criteria, you will find the best option for your business.

Dedicated Development Team Vs. Fixed Price Model

Another format of engaging with software development teams is the fixed-price model. There is often confusion between this model and a Dedicated Development Team model. Nevertheless, these two forms cater to vastly different commercial requirements.

A fixed price model will be most suitable for:

  • Projects with a limited timeframe

  • Short-term projects

  • Detailed specifications

  • MVP development

  • Projects with less evolving project requirements

In the fixed price model, the client and the development team agree upon a fixed price for a defined scope of work. The cost is determined based on the project’s requirements, deliverables, and planned timeline.

The cost of fixed price model bases on the project's timeline and requirements

One pitfall of the fixed price model is the risk of overpayment since it is not always possible to predict the time and scope of labor. Even if the job is not completed, you will be required to pay the agreed-upon fee. Meanwhile, when hiring a Dedicated Development Team, the client often pays a fixed monthly charge that includes the team’s salaries, project management, and overhead costs.

While a development team works on long-term projects, a fixed-price model team mainly takes over short-term projects. This is also a criterion you should consider before deciding which model fits your business goals best.

Advantages of the Dedicated Team Model

A Dedicated Development Team can provide numerous advantages for your business; here are some:

  • Get access to a talent pool

A dedicated team often consists of professionals with specialized skills and domain expertise. They contribute their knowledge and experience to the project, offering vital insights, best practices, and creative solutions. This knowledge can result in higher-quality deliverables and better project outcomes.

A dedicated team consists of professionals with specialized skills

  • Cost-saving

Hiring a Development Team can be cost-effective because you will not have to pay them as much as your regular employees. Since development team members are often offshore developers, their hourly/daily/monthly rates will more likely be substantially lower than those in your country.

  • Flexibility and scalability

The dedicated team model allows you to allocate resources more flexibly. The team may quickly adapt as project requirements change by adding or removing members. Its adaptability enables efficient resource management and cost minimization, ensuring the team is appropriately scaled for the project’s growing requirements.

  • Continuity and consistency

During the project, the Dedicated Development Team remains focused on the client’s project to ensure continuity and consistency in development activities. This lowers the risks associated with team turnover and the requirement for extensive onboarding of new resources. The stability and familiarity of the team members with the project will increase efficiency and production.

Disadvantages of the Dedicated Team Model

Although the upsides of hiring a Dedicated Development Team are undeniable, the downsides of this model need to be taken seriously. Here are some disadvantages of a development team:

  • Potential communication challenges

Although dedicated teams can create smooth communication and collaboration, communication issues might arise. This situation might be more challenging, especially when working with remote teams in various time zones or cultural backgrounds.

To avoid communication obstacles or misconceptions, clear and efficient communication techniques, as well as the usage of appropriate collaboration technologies, are essential.

Communication challenges of a development team might arise

  • Low efficiency for short-term projects

The Dedicated Development Team is best suited for long-term projects with flexible and constantly evolving requirements. Therefore, if you have short-term projects, consider choosing other models.

  • Management responsibility

In the Dedicated Development Team model, the client retains more management responsibilities than in other models. This covers activities including managing project timetables, coordinating with numerous stakeholders, and overseeing the team’s performance. To properly manage the activities of the specialized team, the customer must allocate resources and devote time.

  • Higher initial cost

Hiring a dedicated team usually has a greater upfront cost than other models. Salaries, project management, and overhead costs are all included in the fixed monthly charge, which may be slightly more expensive. This might be difficult for businesses with tight budgets or limited financial resources.

4 signs to hire a dedicated development team

Various signs hiring a Dedicated Development Team is the best option for your business. Consider the following signs:

  • It’s a large and long-term project

If the project is vast, with several duties and requirements, it may be challenging for your in-house staff to complete it successfully on their own. Additionally, working on multiple projects at a time might be arduous, that’s when a Dedicated Development Team comes to your rescue.

Hiring a development team can provide consistency and continuity for successful execution.

  • Your company lacks in-house expertise

If your business lacks the necessary technical skills or domain experience for your project, a dedicated team will help you. With specialized knowledge, the team can fill the gap and assure high-quality development. It is something that your in-house team may not have.

A dedicated team can assure high-quality development

  • Your project has vague requirements

If your idea doesn’t quite match the market’s needs and requires further exploration, a dedicated team is the right choice. During the discovery stage, which forms the foundation for the entire project, it can take several months of testing and interviews to find the right direction. With a dedicated team, you have the time and resources to fully concentrate on the discovery stage without worrying about spending too much money.

  • You want to have control over the daily process and resources

A dedicated team provides direct involvement and decision-making if you want to have more influence over the development process. You can also control the project and the team running it.

4 Signs That You Should NOT Use Dedicated Team Model

While the Dedicated Development Team model can be helpful in certain situations, it may not be the best strategy in others. Here are 4 signs that you should not hire a dedicated team:

  • It’s a short or middle-term project If you have a short-term project, using a Dedicated Development Team model may not be cost-effective or necessary. In this case, other models, such as the Fixed Pricing or Time & Material models, may be better suited for projects.

  • You have time and budget constraints Because of the long-term commitment and resource allocation, hiring a dedicated team sometimes has greater upfront costs. If you are in a limited financial state, it may be more realistic to adopt more cost-effective choices. You can consider outsourcing specific activities or employing freelancers on a project basis.

  • Your project scope is fully defined You will want to avoid hiring a Development Team if you have a tight plan of execution for your project. When all the features are well-thought-out, and there is no room for compromise, using fixed-price or Time&Material models might be a better choice.

  • Your project has static requirements If your project requires fewer changes over time, hiring a Development Team is unnecessary. In such cases, a fixed-scope approach may offer greater cost certainty and better alignment with the needs of your project.

How to build your Dedicated Development Team?

Building a Dedicated Development Team requires detailed planning and careful consideration to ensure that you find the right people for the job. Here are some steps to follow:

Step 1: Define your business requirements and project goals

It is essential to specify your project objectives and business needs from the beginning to have a smooth collaboration with the team.

Understanding your business needs is of great importance. These needs include the precise capabilities, characteristics, and technological criteria your software solution must fulfill to achieve your business goals.

Define your business requirements and project goals

It is equally essential to define your project goals. Doing this sets the intended results and key stages you wish to achieve. This creates a direction to steer the development process and guarantees that all efforts are aligned with the goals.

Whether improving your current software, creating a new product, or broadening your digital presence, defining your goals provides clarity and concentration for the journey ahead.

Step 2: Choose a trustworthy vendor

Once you have your business requirements and project goals defined, it’s time to select an outsourcing partner.

First, you need to find reliable referrals. Browsing through online directories, consulting industry associations, and participating in trade shows are good ways. It is recommended to rely on vendors who have earned a good reputation and have consistently provided excellent products or services.

Another thing to keep in mind is to check their financial stability. Examine their financial records or perform a credit check to confirm their financial stability. A dependable vendor is more likely to meet their obligations and offer continual assistance.

Evaluating a vendor’s communication and responsiveness is important in choosing a good vendor. Effective communication is vital for a prosperous vendor-client association. Assess how quickly and efficiently the vendor responds to your queries and handles any emerging worries or problems.

Step 3: Transfer knowledge from the in-house team to the Dedicated Development Team

To provide a DDT with valuable insights into your company’s processes, you need to develop a comprehensive knowledge transfer process.

You may want to create step-by-step instructions and examples to comprehensively understand how tasks are performed. This documentation helps Development Team members align their work with your established processes.

Transfer knowledge from the in-house team to the Development Team

To avoid culture clash, which is a common issue with a Dedicated Development Team, communicate your company’s culture, mission, and values. Share information about the work environment, teamwork dynamics and communication norms.

Step 4: Dedicated Development Team onboarding

Before starting the collaboration, create a definite understanding of the range of work, project prerequisites, and expected results. This includes outlining precise checkpoints, project schedules, and results.

You should work collaboratively with the development team provider to establish a mutual understanding and expectations. Providing them with relevant background information regarding the project’s objectives, intended audience, and expected outcomes is a good starting point.

You may also want to give the team access to the company’s infrastructure, tools, and software. Additionally, by providing them insights into your in-house team’s approaches and workflows, you will collaborate with them more effectively.

Step 5: Establish a strong communication plan

Establishing a strong communication plan is imperative to staying connected with the team. You may want to consider arranging a kick-off meeting with the team members to delve into the project’s specifics, including its scope, requirements, and milestones. This meeting should foster in-depth discussions to address any queries or uncertainties and ensure everyone is on the same page regarding the project’s objectives.

Establish a communication plan

Additionally, the kick-off meeting helps establish transparent communication channels and foster a collaborative partnership between the Development Team and your in-house team.

Why Mageplaza Is A Good Choice While Hiring a Dedicated Development Team?

Specializing in developing worldwide e-commerce websites and extensions Shopify and Magento, Mageplaza is a great choice for hiring dedicated developers for your business. Here are the benefits of hiring dedicated developers from Mageplaza:

  • Expertise: Mageplaza is a reputable and experienced company specializing in eCommerce solutions, for both Shopify and Magneto. Our Shopif and Magento experts are well-versed in the platform’s features, customization options, and best practices. We guarantee that clients receive top-notch services tailored to their specific needs.

  • Customization: Shopify offers many customization options, allowing businesses to create custom and visually appealing online stores. Mageplaza’s experts are proficient in leveraging these customization features to create bespoke designs and functionalities that align with a client’s brand identity and business goals.

  • Technical support: Our experts provide ongoing technical support to clients, addressing any issues that may arise. We can help troubleshoot problems, perform maintenance tasks, and ensure smooth operation, so you can focus on growing your brand without worrying about technical complexities.

  • Competitive pricing: Only from $15/h, our service ensures that you receive excellent value for your investment. You can choose from different engagement models, such as hourly rates or fixed-price contracts, based on your specific requirements and budget.

  • Security: We’ll sign NDAs and contracts before starting any project to protect your privacy and security. Besides, we’ll maintain your data up-to-date by implementing high-security layers for your Shopify store. So, just rest assured when working with us!

Are you ready to take your business to the next level? Our team of skilled developers is here to assist you in achieving your goals! Reach out to us today for further information and let’s embark on this journey together!



To sum up, a dedicated team is an ideal choice for projects with unclear requirements, such as aspiring startups and growing tech businesses. These enterprises, which value long-term collaboration, benefit greatly from the dedicated partnership model.

A Dedicated Development Team will offer several advantages of cost optimization and access to a team of selected professionals. Considering all of this, it’s up to you to determine if hiring a development team is the right decision for your specific needs.

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Marketing Manager of Mageplaza. Summer is attracted by new things. She loves writing, travelling and photography. Perceives herself as a part-time gymmer and a full-time dream chaser.
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