What is a Marketing Plan? Steps, Rules, Traps you should know

What is a Marketing Plan? Steps, Rules, Traps you should know

“A marketing plan is such a waste of time”

“The implementation and its result are far from the projection”

Some people might have these kinds of thoughts about marketing plans.

Some companies skip the marketing planning process to jump right to solutions.

However, after that, they continue to have problems and problems, because they just try to adapt to unplanned events without a structure framework.

But, don’t worry, later is better than never.

Explore these guidelines to create your own marketing plan that ensures the marketing activities’ effectiveness.

Table Of Contents

What is a marketing plan?

Rarely a marketing team hasn’t had a marketing plan but still performs effectively.

A marketing plan is a comprehensive map that outlines all of your marketing actions. It identifies particular marketing goals and tactics to accomplish them.

For example, if you are going to launch a new software product for online shops to manage their inventory, you will need a guideline to do marketing activities. Your marketing plan will look like this:

  • The ultimate goal: sell 2000 products in 5 months
  • The current marketing position: competitors, market size, audience, alternative products
  • Unique selling point: the unique feature of your product
  • Target customer personas: demographics, activities, interests, concerns, etc.
  • Marketing tactics: send emails to targeted X shop owners, join a networking group of retailers, etc.
  • Key success indicators: organic traffic to product page/home page, email marketing traffic to the product page/homepage, email open rate, etc.
  • Marketing budget: how much you will spend on each activity

This is how your marketing plan may look. With these main points, your marketing team can develop the action plan, and follow it without confusion.

marketing plan
A marketing plan outlines all marketing actions

A marketing plan is produced for a period of time. Let’s say, you can develop a plan for your company within a time frame of 5 years but a plan for a product launching within 6 months is okay.

Marketing plans vs marketing strategies

Have you ever been confused about the usage of these two terms?

Yes, many people question this thing.

Though the two terms have been used interchangeably sometimes, they are actually different from each other.

Let’s talk about marketing strategy first.

It’s the objective set by the company’s board of directors. At its core, marketing strategy defines the reason behind the business. To break down this reason, here are elements in marketing strategy:

  • Target market: who are your customers? What are their values? What are their problems?
  • Market position: where are you on the market? What are your competitors? What are their strengths and weaknesses?
  • External marketing message: how do you solve the customers’ problem with your products/services?
  • Internal positioning goal: what makes you different from other competitors? Why do customers need your solution?
marketing plan
The marketing straegy is developed before the marketing plan

Basically, the marketing strategy is decided at the top-level management, marketing members need to understand this strategy clearly to know the company situation and take marketing actions to deliver the brand message to customers.

Learn more: What is a business plan? How to write a perfect one?

And about the marketing plan, it’s what developed by the whole marketing team to achieve the goal. While the goal is solid, tactics can be changed and flexible according to many external and internal factors.

The marketing strategy answers a critical question that is why we develop this product. The marketing plan answers these questions:

  • How to approach targeted customers? (where, by which channels)
  • How to get the attention of targeted customers?
  • How to make your package (price, promotion, feature, etc)?
  • How to encourage them to buy, sign-up, etc?
marketing plan
The marketing plan outlines all marketing actions

Write an awesome marketing plan in 9 steps

Simply put, the marketing plan guides the marketing team to bring the solution to the market and persuade customers to buy it.

So, don’t be intimidated by looking at the laundry list of sections in the marketing plan.

Actually, there are two focal points in the plan which are the customers and the solution. Other sections are in charge of delivering the solution to the customers.

Once you understand the core and how the marketing plan is developed, take a deep breath and follow the guide step by step.

Write an executive summary

This part should be written last because it’s the summary of your plan.

It briefly tells your stakeholders about the brand, the market, the product, the marketing tactics and why it will be successful.

Because most executives will be reading this part instead of the whole plan, so keep it concise but informative.

###Declare your value proposition

Even if this part has been developed by the top-level managers, you really should describe it again in a few sentences in the marketing plan.

What you should write here:

  • Your vision: the optimal desired future state, what you will achieve over a period of running the business Let’s say, if you provide an online education platform, you vision could be “everyone can study/have a good mentor”
marketing plan
You should identify your vision before having a plan
  • Your mission: you go deeper into that statement on HOW you accomplish your vision For example, you create a community of professionals, influencers, and coaches that are ready to give advice to online learners.

Specify objectives

It’s important that objectives should be specific and a clear direction. Sometimes, it’s no matter how hard it is, you just can have an objective, you then figure out the ways to accomplish it.

Let’s say you are preparing for a skincare product launching, your objectives could be:

  • Objective 1: Introduce the new product
  • Objective 2: Develop strong brand’s awareness
  • Objective 3: 60% in sales and decrease in marketing costs
  • Objective 4: Create brand loyalty
  • Objective 5: Build a valuable brand presence on social media

There are four objectives on revenue and exposure. These kinds of objectives are specific and clear for developing marketing tactics.

marketing plan
The marketing plan's objective requirements

###Identify the unique selling point

Why do customers choose you over other competitors? - You should give a proper answer to this question.

USP is the essence of what makes your products/services different from the others, it can be:

  • A focus on specific customers’ need
  • Product customization
  • Pricing policy
  • Free shipping, bulk discounts, partner program
  • Superior craftsmanship
  • Dedicated support
marketing plan
Identifying your unique selling point provides you the core marketing message

For example, Nike - a shoemaker, it wouldn’t be as successful as today if it hadn’t focused on athlete shoes. Domino Pizza, with its slogan “You get fresh, hot pizza delivered to your door in 30 minutes or less or it’s free”, successfully pleases customers who like speed.

Once you have a solid USP, you can include it in your marketing message. And your marketing team will use this message to create content for social media, blogs, emails, etc.

Understand your positioning and pricing strategy

Positioning strategy decides how you will communicate your product’s attributes to targeted customers based on their needs, competitors and available communication channels.

Why is it included in a marketing plan? - Because you always need it to ensure your marketing message resonates with target customers and compel them to take action.

For the pricing strategy, it needs to be aligned with the positioning strategy. For example, if you want your company to serve a broad customer range in your industry, having an affordable price will make sense.

Pricing and positioning strategy decide your content’s voice, tone, and style. You will look at these two strategies to create a guideline for solid content architecture that works toward your business goal.

Pick out buyer’s personas

This section embraces the detailed buyer’s personas. It mentions needed information about customers that supports you to create marketing material and choose approaching channels.

As a rule of thumb, the more detailed and personal the personas are, the more effective your marketing efforts. By drawing as many buyer’s personas as possible with careful analysis, you are likely to speak their languages in your marketing material.

Each buyer’ persona will include:

  • Geographic profile: physical location of the prospects. This may influence the belief, values, lifestyle, purchase decision For example, the weather-based content trigger is applied to social content strategy. Many brands release content that is related to the weather condition at targeted customers’ places.
  • Demographic profile: characteristics like age, gender, income level, and marital status. This information reveals unrealized facts about your customers or triggers an insightful understanding of them
  • Psychological profile: patterns like fear, worry, self-consciousness, anxiety, sympathy, etc, which needed to be allocated
  • Behavioral profile: the purchasing tendency of a customer tells a lot about him/her. It works like a preference for promotion, upsell, & cross-sell strategies, etc

The four profiles within one buyer’s persona support each other. You will find that to fit into one persona, they have to work according to the “cause and effect” format.

For example, if a man is interested in cosmetic, then he ought to fit into at least one of these cases:

  • He works in the beauty, fashion industry
  • His jobs requires superior physical appearance
  • He has a girlfriend, sisters, etc

Only when you understand your customers, you can provide better marketing products, user experiences and cultivate loyalty customers.

Because, at the end of the day, you don’t sell a product or service but the convenience, lifestyle, happiness, know-how and even new future to your customers.

Be clear about marketing tactics

Get back to your marketing objectives which are set before, now you need to map out tactics that make the objective happen.

For example, here are fews marketing tactics you might do:

  • Content marketing
  • Search engines optimization
  • Social media
  • Influencers
  • Paid search
  • Partnership
  • Promotions
  • Referral
  • Retention program
  • Affiliate
  • Emails
  • Cold calls
  • Print advertising/publication
  • Associations and trade shows
  • Ect

Let’s imagine that you are preparing for a skincare product launching. And as mentioned above, your top priority is objective 1: Introduce the new product

marketing plan
Diversify your marrketing tactics

The first method might be strategically placed advertisement. Places that are used for advertisements are social media and local online publications. Why? Because the demographics match up between their audiences and yours.

For social media, you can choose Instagram and Facebook ads as you know your customers are there and because of their optimal advertising tools. For local online publication, pick up some popular ones which have the targeted audience as the same as yours.

Learn more: What is digital marketing? How to choose the right Marketing channel

The second method might be partnering influencers to introduce your products on social media platforms such as Instagam and Youtube. Influencers can connect your brand value with your targeted audience.

Here you go the third, forth, fifth method…

Important: besides listing marketing tactics, you also need to break them down to detailed actions.

For example:

Objective 1: Introduce the new product

  • Instagram ads, $500 monthly
    • Focus on Story ads and video ads targeting on specified list of interests
    • Heavy use of hashtags
    • Content guidelines
  • Facebook ads, $500 monthly
    • Focus on feed ads: 10 posts monthly
    • Content guidelines
  • 5 influencers in 2 months ( 2 on Instagram, 1 on Youtube, 2 on both), $1000
    • Each influencer publish 1 video/post for reviews
    • Each influencer do 1 giveaway
    • Influencer have at least 20K followers, share topics that are of interest to the brand’s

When you break down each tactics to details like this, there are two benefits:

  • Crystal clear tasks: when your marketing team member look at this plan, they know exactly what to do.
  • Stress-free budgeting: you can easily categorize your marketing expenses, keep budgeting under control and let your boss know exactly where the money goes

Set specific key performance indicators (KPIs)

Based on the objectives and the marketing tactics, you should set key performance indicators (KPIs).

Let’s go back to the example above one more time.

Objective 1: Introduce the new product

  • Instagram ads
  • Facebook ads
  • Influencers

For social media ads, you should probably consider these KPIs:

  • Reach: how many customers see your ad
  • Engagement: how many of them react to the ad
  • Click-through-rate: how many percent of them click on it to learn more about your product on your website
  • Cost per click/lead: how much each click costs
marketing plan
Flexibly set KPIs for your marketing plan

You will use different tactics for your marketing project, and each tactic has several KPIs. However, choose the most informative ones that clearly assess your performance.

Overall, these two figures are important KPIs that every business need, so as you: Conversion rate Return on investment (ROI)

Learn more: 36 ways to optimize conversion rate & boost sales instantly

These two numbers are critical because no matter how good the other KPIs are, if you can’t sell, all the marketing activities become meaningless.

Project your marketing expenses

Money is your bedrock and lifeblood of your marketing activities.

If you have map out detailed plans as recommended above, you just need to add the expected expense to each action.

But be cautious that your financial projections can never be 100% accurate. As a rule of thumb, hidden expenses might incur anytime.

Be careful of these traps

marketing plan
You should avoid these traps while creating the marketing plan

Inadequate market research

No one wants a marketing plan that doesn’t work.

You can spend a week on creating a perfect plan, however, it won’t work if you haven’t understood your customers, marketing trends, your competitors, etc.

marketing plan
Carry out market reasearch requires lots of attempts

To avoid this mistake, you should:

  • Carry out primary market research: conduct research yourself, collect data directly from your target audience because generalized information might not relevant to your niche
  • Collect reliable secondary data: draw data from public sources, commercial sources, educational institutions
  • Validate your data sources

These are good sources for gathering secondary data you should consider:

  • Pew Research: public polls, demographic research, media studies, etc.
  • Statista: provides datasets on topics in over 600 industries with supporting charts and infographics
  • SocialMention: real-time social data
  • Google Trends: explore search trends
  • Topsy: search social trends and tweet history

Unrealistic goal

According to CoSchedule, only 51% of marketers, who set marketing goals, always and most of the time are successful in achieving them.

To avoid this mistake, you should:

  • Be honest with yourself about the current state of your brand
  • Avoid goals like “achieving growth”. Use “ increasing revenue by X percentage or reaching around X number of total customers” instead
marketing plan
Try to avoid unrealistic goal when creating the marketing plan
  • Aim for the relevant goals. For example, if you are a newcomer in the market, grow the brand presence first. After that, you can think of increasing the revenue
  • Share your goals with others on the team to get their thoughts

Outdated plan

Your marketing plan should come in full circle, which means you have to revise it constantly until all of the objectives are accomplished. If you haven’t met your KPIs, there is no point in persisting with methods that have failed.

Thus, here are advices:

  • Periodically revise and update your plan: compare what has been achieved with what was intended. Identify issues in the data or assumptions on which the plan is based.
  • Test, test and test: try different variables on your marketing tactics to find the best one
  • Don’t ignore the trends: keep watching the marketing trends around you and justify your marketing tactics to adapt to the ever-evolving market

Conclusion

These are 9 steps to write your own marketing plan. Whatever sector you are in, this guideline is still the methodology for creating a marketing plan.

Your plan will not be perfect on the first try. Don’t waste too much time on hours tweaking the customer personas, the marketing tactics. Instead, run the project then adjust the plan bit by bit.

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