How to Export Categories in Magento 2
Export and Import categories is an important feature that any Magento 2 stores frequently have to use every time admins updating or managing the category data.
Luckily, the export feature does exist in the Magento function!
However, for online stores with a massive volume of data, can the default function perform properly? Will you need a better alternative?
Well, if you want to know the answer to these questions, feel free to scroll down and learn more!
Table of Contents
- Problems when using Magento export categories function
- Benefits of export categories for the admin
- How does it work?
- Export categories configuration in the backend
- Final words
Problems when using Magento export categories function
Issues with manual function
To update the data divided by category, admins can use the native Magento 2 function to take their time exporting files once at a time and adding in related data for each category. Therefore, the manual process most likely will create unexpected errors when your store provides a wide range of products.
Waste time for store admin
Because the category needs to be exported one by one, the manual work task will prevent the admin from having any spare time for any other work tasks. This issue mostly influences large scale online stores, as they provide a wide variety of categories and each category contains many unique products. The consequence is that admin will be negatively feeling including discomfort and frustration.
In general, the original function creates by Magento 2 should be improved or replaced with other functions.
The resolution is simple!
You can create an extension on your own. However, it consumes much time and effort to create a new extension. Instead, why don’t we think about purchasing a high-quality extension? You can learn more about our Magento 2 Export Categories by Mageplaza which provides an innovative function to import products in bulk conveniently with many supportive features.
Benefits of export categories for the admin
Save time when exporting categories
Instead of exporting one category after another, you can integrate the Import Export Category extension to Export & import numerous categories in one go. By reducing repetitive action to import, more spare working time will be generated. Also, after all the category data are allowed to convert in CSV files in bulk, an improvement in accuracy will take place when exporting data.
Improve work performance
The convenience and satisfaction provided by the export function will motivate admins to focus on other tasks. Not to mention, reduced work tasks will mitigate stress caused by work overload in the backend. With a positive working state of mind, the performance of admins will maintain a constant development.
How does it work?
As we have understood more about export categories - an ideal alternative for Magento 2 default function, this section will give you further insight into its performance. There are four steps required to export categories in mass:
- Access the admin panel
- Choose the data you want to export
- General setting to export data
- Export data and check the export file
Export categories configuration in the backend
Access the admin panel
Firstly, you need to access to your Magento Admin account before selecting System > Export.
Choose the data you want to export
For the Exporting configuring, you need to set in the first field which is Entity type field with Mageplaza Category Export to export store categories. After that, you need to select the file format for the export file which is the CSV format.
Subsequently, the admin should tick the field Enclosure to enclose the value in the column. If you do not tick the checkbox, the system will apply default value which is apostrophe(“).
General setting to export data
After selecting the data to export, the Entity Attributes will appear with a list of the properties in alphabetical order.
While the scrolling option to find category can be time-consuming, you can utilize the searching tool to check the categories by Category Name/ Category Codes field for faster checking. The process is simple with 2 steps which are filling the product name and pressing the Search button or type enter to proceed with the searching process.
With the result after the filter process, it is time to choose to export the values of specific attributes by inserting the value in the Filter column. Or, you can find a category to exclude before exporting most of the existed categories by clicking on the Exclude column.
Export data and check exported CSV files
When you have finished with preparing the data, scrolling down to the bottom of the page and select the Continue button on the left to export file. And, admins have to remember to click Save to store the export file.
Finally, it is time for a checkup!
You can view and edit the imported data in the export CSV file.
Note: If you want to reimport the Export File, there are some cases you need to stay notice:
- If you’re going to edit some export fields before importing like store_id, is_active, parent, include_in_menu
- Store_id: This value in the Export file is admin when you import it to “0”.
- Parent: You need to keep in mind that the value parent cannot be similar to the value category_id.
- Is_active: The value of this field which is Yes/No will convert to 1/0 when it is imported
- Include_in_menu: the value of the fields in the export file is Yes/No. After you import it convert into 1/0.
- When you follow all the steps correctly and still stuck with an issue depicted in the below picture, then you can follow this solution:
- You need to drag to the left to find and delete the column in the exported file that I listed here:
- After the exporting process has finished, a notification will appear:
It is already the end of this helpful blog post. To sum up, we have learned more about how to migrate categories by using innovative features provided by Mageplaza. With the function featured in Import and Export Categories for Magento 2, you can gain several advantages like time-saving and higher accuracy. Thus, the store’s information will be managed better.